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How to set up a code of conduct for young people on Zoom

Updated: Feb 2, 2023

During the coronavirus outbreak, youth organisations across the UK have had to adjust to new rules around social distancing by replacing in-person activities with online sessions, particularly using the online meeting service Zoom.

Hudl is utilising Zoom to deliver online meetings, workshops, discussions and socials with young people remotely. We have had to adapt to new challenges and new practices in order to ensure we are able to provide the best possible learning and participation environment.

One example of how we have achieved this is by working with young people to co-produce a Code of Conduct which they all individually agree to adhere to. We found this to be a very clear and helpful tool which could be used as a constant reference for expectations and conduct during zoom sessions. The document does not need to be complex or have elaborate policies. Please see below for an example of our Code of conduct (Reference: Christopher Columbus High School).

Code of Conduct

All participants in the Zoom sessions are expected to adhere to the following rules and best practices in order to ensure the best possible learning/participation environment.


  • Enter a Zoom session using your real name

  • Session IDs are not to be shared with others outside of the programme.

  • The background for a Zoom session must be appropriate to the other participants.


  • All participants will be admitted to the “waiting room” before being admitted to a session.

  • The device being used should be identified by the participants name, changing your name to something inappropriate is unacceptable behaviour and will be addressed immediately.

  • As expected of any session, participants are to treat each other with courtesy and respect.

  • Offensive or inappropriate language is not to be used in any form of communication. This extends to emails, discussion postings or group projects which may be part of or an extension of the Zoom interaction.

  • Use of any profanity - written, drawn, displayed or spoken - during a session is unacceptable.

  • Taking screenshots or screen recordings of virtual sessions without the explicit permission from Staff and session participants is unacceptable.

  • Do not share personal details with strangers

Disciplinary Action for Unacceptable Behaviour

  • Disruptions to a Zoom session may lead to the removal of the participant from a remote learning session for part or the entire session.

  • Using profanity or obscenities in any form.

  • Verbal or physical abuse or any type of bullying in the form of intimidation, harassment, or threatening behaviour directed toward the staff or fellow participants.

  • Zero tolerance on consumption of drugs or alcohol on screen.


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